Collection+Maintenance

//**Collection Maintenance**


 * Procedures:**//
 * **//book repairs procedures, rebinding, mylar covers, Kapco covers, etc.//**
 * **//weeding practices, methods, and procedures//**
 * **//evaluation of collection//**
 * **//archiving//**
 * **//preserving collection//**
 * **//your school's weeding policy//**

=**Collection Maintenance:**=

IMC's need to do routine maintence on both the periodical and book collections. Our dist. has some guidelines for doing both.

Periodicals:
Periodicals are normally held in SVVCU dist. IMC's for five years. Due to space constrictions some individual libraries are holding for less. Each library is in charge of entering their magazines as they arrive. The name and date of the magazine needs to be entered on the magazine. Storage of the old magazines is called archiving. When the space or time comes to remove the magazines from the collection we need to delete them. Periodicals can be deleted either by school year or by calendar year. The majority of the IMC's are using the school year. To delete magazines you need to let DMS know what issues and dates you want to be removed from the database.

Books:
Books need routine maintenance. Book repair can be from printing new spine labels due to wear, sending books out to be rebound, or in-house repairs on covers and pages. Our district is willing to reprint new spine labels for us, or they can be printed off by the clerk on the computer in the IMC. Rebinding is available for a price, and is done through the dist. during the summer. See DMS for details. Covering paperbacks or reinforcing the bindings is done at the schools. Kapco offers several options for turning a paperback into a faux hardback with durable covers. Another option is taping the spine along with front and back covers with wide book tape. For the price this is an excellent option. Occasionally, you can save a book spine by gluing. Use a book-binding glue as **Demco's Norbond** which is a liquid plastic adhesive. The difference being it does not get brittle when dry but gives it flexibility.

Weeding:
Weeding is library term for selectively withdrawing books from the collection. We commonly use the **CREW** (Continuous Review, Evaluation and Weeding) method. District Media Services has provided a **CREW** manual for every library. It provides guidance for both evaluation and removal of materials. In summary, the **CREW** Method is laid out in 10 steps; 1. Make weeding a part of policy 2. Gather usage statistics of your library collection 3. Build weeding into the years work calendar 4. Gather materials that will be used to assist you on a booktruck 5. Study a subject area as a whole, then examine each item in turn 6. Check the library holdings 7. Check the pulled books against the standard indexes the library holds 8. Treat the books according to their slips (as detailed in the CREW manual) 9. Replacement checking and ordering 10.Set up displays for low circulation, high quality books that would benefit from better exposure


 * Evaluation of a Collection**

Evaluation of a collection is an ongoing process. As the collection ages routine evaluation needs to be done.One tool available for the statistics of your collection is to use the Collection Analysis available on line from Follett. There you can see the age of you collection, it also give the target age for that dewey classification. Mackin also gives a free Collection Analysis. Other considerations would be the changing dynamics for the school population. Particularly in the fiction area, a hot genre today will not be in the next few years. When space is crucial, some books need to be weeded for shelf space alone.