Administrative+Assistance

Log on to circ stations first thing to be ready for patrons wanting to check out books before classes begin. Log on to the look up stations if they have been turned off, otherwise simply make sure they are on the correct screen. Log on to your thin client desk top staff Check e-mail and note any requests from staff regarding needed equipment; use of space or computers. Turn on all printers Check AV reservation calendars to make sure all needed equipment is available. If equipment is not in, notify the person having it last, requesting that it be returned as soon as possible.In some cases it may be necessary to visit the classroom and retrieve the equipment. Check telephone for messages.
 * //Administration Assistance Duties://**
 * **//basic nuts and bolts of running the library//** --
 * __Daily opening procedures:__**

Do a general "sweep" of the facility; pick up books left on tables and check them in using "in house use radio button"; place them on shelving cart Change the date due stamp Log off circ stations and turn them off. Log off desk top staff and turn off thin client Turn off all printers, copiers and other equipment used during the day
 * __Daily closing procedures:__**

Clean all computer screens and keyboards. Shut down all computers (including student; circ stations and look up stations); copiers and printers. Disconnect all appliances (coffee maker; refridgerator; microwave) from power outlet. Check in all AV equipment (TV VCR/DVD set ups; mobile computer carts; cameras etc.) If not in, contact teacher or visit classroom to secure the equipment. Water plants if your library has such.
 * __Securing library for breaks:__**

Call for all equipment to be returned that is normally housed in the library. Request that all overheads be brought in before teachers leave for the summer. Note the teacher's name on the overhead if they want the same machine next year. If they will not be returning, note that it is available for next year. Clean the lens and blow out the dust from the interior. Check cords for damage, send to DTS if in disrepair. Store for the summer. Clean VCR heads. (If you need training in this area, call the DTS shop, a tech will be happy to intruct you.) Clean TVs and carts. Store for summer. Clean all computer screens and keyboard. Shut down and disconnect from power source. Cover computers (a large trash bag is ideal for this task) if the custodians will be doing a major cleaning as this protects them from the dust stirred up in such cleaning. If time allows read all shelves and make sure collection is in order.
 * __Summer closing:__**

(i.e. turn on printers, computers, circ stations, lookput stations, make coffee, prepare equipment for day's checkout reservations, first-of-day email procedures, calendar updates, etc., shut-down procedures, securing library for breaks and summer, etc.
 * **//aides & volunteers//** -- procurement, training manuals/sheets, types of jobs and projects for volunteers, aides curriculum, volunteer recognition, etc.
 * **//mail, phone & messages//** -- mail bags, handling of phone messages (i.e. handling vendor sales calls), paper trails, sending out messages, phone procedures for setting up voicemail and listening to messages
 * **//required meetings//** -- In-building staff meetings, orientations, etc. District meetings.
 * **//paperwork for library//** -- what hardcopy district, school, and library paperwork do you file and for how long? (i.e. POs, receipts, etc.)
 * **//ordering office and related supplies --//** quick guide for ordering supplies from district, procedure for buying any supplies outside
 * **//absence and comp-time reporting//** -- simple procedure for accounting for adsences and comp time. Forms?
 * **//paperwork for clerk position//** -- what do you keep for your personal position: time cards, comp time records, contract copy, professional development hours,
 * **//copies//** -- money for copier providers, tracking copies made by departments/individuals (??), do you made copies for other departments?, etc.
 * **//creating forms and documents for library//** -- what kinds of 'official' forms do you create for the library? ...purposes?
 * **//DMS reporting//** -- what kinds of records do you keep for- and from- DMS
 * **//Organizational procedures --//**
 * **//shelving//** -- any shelf-reading procedures/schedules you follow? ...prepping shelves? ...shelving procedures?
 * **//handling ILL requests//** -- keeping track of ILLs -in and -out, communications procedures, records
 * **//Tutorials for procedures//** -- in-house tutorials you create and maintain for aides, volunteers, library staff use, building use
 * //Cataloging magazines//--inputing the monthly magazines into Horizon.


 * book repair -- this is in **collection maintenance**
 * selecting books for "book carts" -- this is in the **research & instructional assistance** section
 * magazine cataloging -- this is in the **acquisitions and processing** section

Starting the day by logging on to the computer. Checking email for any ill request. checking "the bag" I really think we should have a "coup" is that spelled right? and rename 'the bag". How about "the pony'? (like pony express) anything but "the bag". answering phone, scheduling with teachers for lab and library use. Managing student aides and parent volunteers.

//Training aides and parents is a daunting task. I am slowly getting a book of training procedures for them. I like having them, and can not do without them, but one-on-one training is such a time killer.//