Usage+Statistics+&+Web+Reporter

== = = = = =Library Statistics=

Media Clerks can document several statistical resources for creating reports useful for determining resource funding, new equipment, increased staffing, replacing losses, documenting fees or fines collected/waived, and general utilization trends in the library. A semi-annual report and annual report, presented to the principal by the teacher-librarian, is an excellent way to show monetary needs for books, periodicals, databases, equipment, and staffing hours. Additionally, using these facility, user, and materials statistics, along with **Web Reporter** reports, can aid in the retention, maintenance, and recovery of print resources, as well as aid in the efficient use of limited resources. Overdues, and lost book reports, can be run on a regular basis to remind students to return materials so that they can be used by a greater number of students. Records can be produced for the recovery of books, fees, or materials checked out to students, staff, or other schools.


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Usage Statistics ** There are several statistical sets that can be tabulated in order to evaluate library services, space uses, costs, budgets, and planning. Some of these include:
 * ** Gatecounts ** – foot traffic into library based on gate counts. Monthly & annually.
 * ** Horizon/Web Reporter statistics: ** Circulation Statistics: Check-in/outs by grade or overall; most popular titles; Displays and circulation, Interlibrary Loans, etc.
 * ** Copier counts – ** use by department for evaluating costs.
 * ** Computer lab usage ** for classes, individuals, and professional development
 * ** Usage statistics on library websites – ** hits per month, page views, class use, etc.
 * ** Number of materials processed, weeded, and repaired. ** – these reports can be requested from DMS.
 * ** Hours and resources for recording programs and video-taping events. **
 * ** Library facility usage for classes or individual student use – ** number of classes scheduling use of the tables, and print resources, for research, projects, and class activities.
 * ** Library facility usage for school ** staff, clubs, meetings, professional development, special events. Library staff hours required for non-library functions.
 * ** Library facility usage for outside groups ** : community schools, district functions, and school events.
 * **Use of A/V equipment and mobile computer stations** -- document the use of audio equipment, cameras, projectors, laptops, document cameras, PA systems, CD players, etc.

> =Web Reporter= > > [|Web Reporter] is an external, web-based program used by the **SirsiDynix Horizon Library Automation** **System** for reporting usage, patron, and collection statistics. User queries can be made, using a variety of user-defined filters, to create reports against the Horizon database. The navigation icon is located on the main Horizon page on the left navigation sidebar. > > It is described, on the [|SirsiDynix site] as: > // “SirsiDynix Web Reporter is extremely easy-to-use for the staff member who just needs to run pre-developed reports. At the same time, it offers great capability for the "power user" to create new or customize existing reports. // > // SirsiDynix Web Reporter comes with a wide range of standard reports, including reports for circulation, acquisitions budget, serial collections, and collection development statistics. Each standard report can be easily modified and saved for future use by the library using a Web or desktop client. Ad hoc reports can also be created without having to know the underlying Horizon database table structure. Reports can be created and saved from scratch –again without knowing the database table structure, and without being a SQL programmer. Once these reports are saved, they can be easily shared with other branch libraries or other peer libraries. In addition, reports can be set up automatically to be distributed to staff at pre-determined intervals.” // > > There are several pre-defined reports for tabulating, analyzing, and recording statistics in these areas: > Generated reports can be saved or exported to an Excel worksheet for further uses or archiving (i.e. printing overdue reports or statistical, graphical data).
 * **Block Reports** -- produces various reports on borrowers records with any type of Block (overdues, fees, fines, lost books, comments)
 * **Borrower Reports --** produces various reports based on the patron records page data (names, phones, account info, addresses, last checkout, etc.)
 * **Home Service Reports --** produces various reports based on the Home Service accounts (lists and numbers of items for different categories relating only to that particular school)
 * **Item Reports --** reports on the actual item catalogued in the library (shelf lists, value reports, age reports, items in a particular collection code, or item status)
 * **Media Scheduling --**
 * **Request/recall Reports --** generally reports on Holds requests and pending Holds in the system
 * **Statistical Reports --** statistical counts in circulation categories, including checkout, checkin, bib usage, and blocks by borrowers types.
 * **Telecirc Reports --** reports on data if you have an automated call system set up from the patron records data (usually used by public and academic libraries)


 * // Tutorials for Web Reporter //** – there are not very many tutorials or help documents for **Web Reporter**. To find more information, check these resources:
 * A [|Web Reporter Help Document] outlining some basic use instructions and descriptions of all the functions of Web Reporter exists by clicking Help on any Web Reporter page.
 * On the district sharedrive, **DMS on 'lh-fs2\share' (Z:),** there are a few tutorials and sample reports posted on the shared drive. Also, check in the Horizon folder.
 * Training sessions (individual or as a group) can be requested and scheduled with DMS -- regular and ongoing sessions are usually announced throughout the school year.